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Master Subscription Agreement

This Master Subscription Agreement governs enterprise subscriptions to GuestPass Plus services. For standard subscriptions, please refer to our Terms of Service.

Last updated: December 17, 2024

Note: This Master Subscription Agreement is for enterprise customers. For most customers, our Terms of Service apply. Contact us at sales@guestpassplus.com to discuss enterprise agreements.

1. Introduction

This Master Subscription Agreement ("MSA" or "Agreement") is entered into as of the date specified in the Order Form (the "Effective Date") by and between:

GuestPass Plus ("Provider," "we," "us," or "our"), a California-based company providing guest management software services

and

The entity identified in the Order Form ("Customer," "you," or "your")

This Agreement governs Customer's access to and use of the GuestPass Plus platform and related services as described in one or more Order Forms executed by the parties. Each Order Form is incorporated into and made a part of this Agreement.

By executing an Order Form, Customer agrees to be bound by the terms of this Agreement, including our Privacy Policy, Acceptable Use Policy, and Data Processing Agreement, which are incorporated by reference.

2. Definitions

2.1 Key Terms

  • "Affiliate" means any entity that controls, is controlled by, or is under common control with a party.
  • "Authorized Users" means Customer's employees, contractors, and agents who are authorized to access and use the Services.
  • "Club" or "Venue" means a Customer location where the Services are deployed.
  • "Customer Content" means all data, information, and materials uploaded to or generated within the Services by Customer or its Authorized Users.
  • "Documentation" means the user guides, online help, and other documentation provided by Provider for the Services.
  • "Guest" means an individual who registers for a guest pass or waiver through the Services.
  • "Order Form" means a written or electronic order document specifying the Services, subscription term, fees, and other terms agreed upon by the parties.
  • "Services" means the GuestPass Plus guest management platform and related services described in the Order Form.
  • "Subscription Term" means the period during which Customer has access to the Services as specified in the Order Form.

3. Services and Access

3.1 Access Grant

Subject to the terms of this Agreement and payment of applicable Fees, Provider grants Customer a non-exclusive, non-transferable right to access and use the Services during the Subscription Term for Customer's internal business purposes.

3.2 Service Description

The Services include:

  • Digital waiver creation, customization, and electronic signature collection
  • Guest pass generation with unique barcodes
  • SMS verification for guest identity validation
  • Guest check-in and tracking system
  • Member referral link management
  • Event registration and capacity management
  • Analytics and reporting dashboard
  • Email and SMS communications (transactional and marketing)
  • Administrative dashboard for staff and management
  • API access (if included in Order Form)

3.3 Modifications

Provider may modify the Services from time to time to add new features, improve functionality, or address security concerns. Provider will not materially reduce the core functionality of the Services during the Subscription Term without Customer's consent, except as necessary for security or legal compliance.

3.4 Support

Provider will provide technical support in accordance with the support level specified in the Order Form. Standard support includes email support during business hours (9 AM - 5 PM Pacific Time, Monday through Friday, excluding holidays).

4. Subscription Terms

4.1 Subscription Tiers

FeatureStandardProfessionalEnterprise
Clubs/VenuesUp to 3Up to 10Unlimited
Staff AccountsUp to 10Up to 50Unlimited
Monthly Guest Passes5002,500Unlimited
Custom BrandingBasicFullFull + White Label
API AccessNoRead OnlyFull
Support LevelEmailEmail + PriorityDedicated
Custom IntegrationsNoAvailableIncluded
SLAStandard99.5%99.9%

4.2 Usage Limits

The Order Form specifies usage limits for the subscription, including the number of Clubs, Authorized Users, and monthly guest passes. If Customer exceeds these limits, Provider may:

  • Notify Customer and provide an opportunity to upgrade
  • Charge for excess usage at the rates specified in the Order Form
  • Temporarily limit access until usage is within subscription limits

4.3 Add-Ons

Customer may purchase additional features, capacity, or services by executing additional Order Forms or amendments. Add-ons will be co-terminated with the primary subscription unless otherwise specified.

5. Fees and Payment

5.1 Fees

Customer agrees to pay the fees specified in the Order Form ("Fees"). Unless otherwise specified, Fees are:

  • Quoted and payable in U.S. Dollars
  • Due in advance for the Subscription Term
  • Non-refundable except as expressly provided in this Agreement

5.2 Payment Terms

Invoices are due within thirty (30) days of the invoice date unless otherwise specified in the Order Form. Customer may pay by credit card, ACH transfer, or wire transfer.

5.3 Late Payment

If payment is not received when due, Provider may:

  • Charge interest at 1.5% per month (or the maximum rate permitted by law) on overdue amounts
  • Suspend access to the Services upon 10 days' written notice
  • Terminate the Agreement upon 30 days' written notice if payment remains outstanding

5.4 Taxes

All Fees are exclusive of taxes. Customer is responsible for paying all applicable sales, use, VAT, and other taxes, except for taxes based on Provider's income. If Provider is required to collect taxes, they will be added to the invoice.

5.5 Price Changes

Provider may increase Fees upon renewal of the Subscription Term by providing at least sixty (60) days' prior written notice. If Customer does not agree to the new Fees, Customer may terminate the subscription at the end of the then-current term.

6. Customer Obligations

6.1 Authorized Users

Customer shall:

  • Ensure all Authorized Users comply with this Agreement
  • Maintain the confidentiality of login credentials
  • Not share credentials between multiple individuals
  • Promptly notify Provider of any unauthorized access or security breach
  • Be responsible for all activity under Customer's accounts

6.2 Acceptable Use

Customer shall use the Services in compliance with the Acceptable Use Policy and all applicable laws and regulations.

6.3 Content Responsibility

Customer is solely responsible for Customer Content, including:

  • The accuracy and legality of all content uploaded to the Services
  • Obtaining all necessary consents for collection and use of Guest data
  • Ensuring waiver content is legally valid in Customer's jurisdiction
  • Compliance with privacy laws regarding Guest personal information

6.4 Cooperation

Customer shall provide reasonable cooperation to Provider, including providing information and access necessary for Provider to perform the Services.

7. Data and Privacy

7.1 Customer Data Ownership

Customer retains all right, title, and interest in Customer Content. Provider acquires no rights in Customer Content except the limited licenses granted in this Agreement.

7.2 Data Processing

Provider will process Customer Content in accordance with the Data Processing Agreement, which is incorporated by reference and governs the processing of personal data.

7.3 Security

Provider will maintain security measures as described in the Information Security Addendum.

7.4 Data Export

Customer may export Customer Content at any time using the export tools provided in the Services. Upon termination, Provider will make Customer Content available for export for thirty (30) days.

8. Intellectual Property

8.1 Provider IP

Provider owns all right, title, and interest in the Services, including all software, technology, documentation, and intellectual property. Nothing in this Agreement transfers any ownership rights to Customer.

8.2 License to Customer Content

Customer grants Provider a limited, non-exclusive license to use, store, and process Customer Content solely as necessary to provide the Services and as described in the Privacy Policy.

8.3 Feedback

If Customer provides suggestions, ideas, or feedback about the Services ("Feedback"), Customer grants Provider a perpetual, irrevocable, royalty-free license to use such Feedback to improve the Services without attribution or compensation.

8.4 Aggregate Data

Provider may collect and use aggregated, anonymized data derived from Customer's use of the Services for purposes of improving the Services, benchmarking, and analytics, provided such data does not identify Customer or any individual.

9. Service Levels

9.1 Uptime Commitment

Provider commits to the following service levels:

TierMonthly UptimeCredit for Breach
Standard99.0%Not applicable
Professional99.5%10% of monthly fees
Enterprise99.9%25% of monthly fees

Uptime is calculated as: ((Total Minutes - Downtime Minutes) / Total Minutes) × 100

9.2 Exclusions

Downtime does not include:

  • Scheduled maintenance (with at least 48 hours' advance notice)
  • Emergency maintenance for security or stability
  • Issues caused by Customer's equipment, software, or connectivity
  • Force majeure events
  • Suspension due to Customer's breach of this Agreement

9.3 Service Credits

To receive service credits, Customer must request them in writing within thirty (30) days of the incident. Credits are applied to future invoices and do not entitle Customer to a refund. Credits are Customer's sole and exclusive remedy for service level failures.

10. Warranties

10.1 Provider Warranties

Provider warrants that:

  • The Services will perform substantially in accordance with the Documentation
  • Provider has the authority to enter into this Agreement and grant the rights herein
  • The Services will not infringe any third-party intellectual property rights
  • Provider will maintain commercially reasonable security measures

10.2 Customer Warranties

Customer warrants that:

  • Customer has the authority to enter into this Agreement
  • Customer will use the Services in compliance with all applicable laws
  • Customer has all necessary rights to provide Customer Content to Provider
  • Customer Content does not infringe any third-party rights

10.3 Disclaimer

EXCEPT AS EXPRESSLY SET FORTH IN THIS AGREEMENT, THE SERVICES ARE PROVIDED "AS IS" AND PROVIDER DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

11. Limitation of Liability

11.1 Exclusion of Consequential Damages

NEITHER PARTY SHALL BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING LOSS OF PROFITS, REVENUE, DATA, OR BUSINESS OPPORTUNITIES, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

11.2 Liability Cap

EACH PARTY'S TOTAL LIABILITY UNDER THIS AGREEMENT SHALL NOT EXCEED THE FEES PAID BY CUSTOMER TO PROVIDER IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM.

11.3 Exceptions

The limitations in this Section 11 do not apply to:

  • Breach of confidentiality obligations
  • Indemnification obligations
  • Customer's payment obligations
  • Either party's fraud, gross negligence, or willful misconduct
  • Infringement of intellectual property rights

12. Indemnification

12.1 Provider Indemnification

Provider will defend, indemnify, and hold harmless Customer from any third-party claim that the Services infringe such third party's intellectual property rights, and will pay any resulting damages finally awarded against Customer.

If an infringement claim occurs, Provider may, at its option: (a) procure the right to continue using the Services, (b) modify the Services to be non-infringing, or (c) terminate the affected Services and refund prepaid fees for the unused term.

12.2 Customer Indemnification

Customer will defend, indemnify, and hold harmless Provider from any third-party claim arising from:

  • Customer Content
  • Customer's use of the Services in violation of this Agreement
  • Customer's violation of applicable laws
  • Customer's breach of representations and warranties

12.3 Indemnification Procedures

The indemnifying party's obligations are contingent upon the indemnified party: (a) providing prompt written notice of the claim, (b) granting sole control of the defense and settlement, and (c) providing reasonable cooperation.

13. Term and Termination

13.1 Term

The initial Subscription Term is specified in the Order Form. Unless either party provides written notice of non-renewal at least sixty (60) days before the end of the then-current term, the subscription will automatically renew for successive periods equal to the initial term.

13.2 Termination for Cause

Either party may terminate this Agreement:

  • If the other party breaches any material term and fails to cure within thirty (30) days of written notice
  • Immediately if the other party becomes insolvent, files for bankruptcy, or ceases operations

13.3 Termination for Convenience

Customer may terminate for convenience upon sixty (60) days' written notice, but no refund of prepaid fees will be provided except as otherwise specified in the Order Form.

13.4 Effect of Termination

Upon termination or expiration:

  • All rights granted to Customer under this Agreement terminate
  • Customer must cease all use of the Services
  • Customer may export Customer Content for thirty (30) days
  • Provider may delete Customer Content after the export period
  • Customer remains liable for all Fees incurred prior to termination
  • Provisions that should survive termination will continue in effect

14. General Provisions

14.1 Governing Law

This Agreement is governed by the laws of the State of California, without regard to conflict of law principles.

14.2 Dispute Resolution

Any dispute arising under this Agreement shall be resolved by binding arbitration in California, administered by JAMS in accordance with its Commercial Arbitration Rules. Each party waives its right to a jury trial and to participate in a class action.

14.3 Entire Agreement

This Agreement, including all Order Forms and incorporated documents, constitutes the entire agreement between the parties and supersedes all prior agreements relating to its subject matter.

14.4 Amendment

This Agreement may only be amended by a written instrument signed by both parties, except that Provider may update the Acceptable Use Policy, Security Addendum, and Privacy Policy from time to time with notice to Customer.

14.5 Assignment

Neither party may assign this Agreement without the other's consent, except in connection with a merger, acquisition, or sale of substantially all assets.

14.6 Notices

Notices under this Agreement must be in writing and sent to the addresses specified in the Order Form, or to updated addresses provided in writing.

14.7 Severability

If any provision of this Agreement is held unenforceable, it will be modified to the minimum extent necessary, and the remaining provisions will continue in effect.

14.8 Force Majeure

Neither party is liable for failure to perform due to causes beyond its reasonable control, including natural disasters, war, terrorism, labor disputes, or government actions.

14.9 Independent Contractors

The parties are independent contractors. Nothing in this Agreement creates a partnership, joint venture, or employment relationship.

15. Contact Information

For enterprise sales, Order Forms, or questions about this MSA, please contact:

GuestPass Plus - Enterprise Sales

Sales: sales@guestpassplus.com

Legal: legal@guestpassplus.com

Support: support@guestpassplus.com

Location: California, United States

Order Form
[The Order Form specifying services, fees, term, and customer details would be attached as an exhibit]